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15 January, 2016 14:02

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Paperless Caching

What is Paperless Caching?
What devices support paperless caching? Garmin and Magellan GPS, smart phones, PDA's and Palms.
What cache information do I get?
How do I get the caches on my GPS or Phone?
Third Party software - GSAK, CacheMate, EasyGPS
Show me how to do paperless caching with a Garmin and Magellan GPS, TomTom or PC

What is paperless caching?

Quite simply it is caching without having to print out the cache page description. Instead you download all the cache page information including description, hints and logs directly to a GPS receiver or smart phone

Paperless caching uses a GPX file to store the cache information. The ability to transfer single GPX files or create a Pocket Query (single GPX file with all the caches in it) is only available to Premium Members.

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What devices support paperless caching?

Both Garmin and Magellan make GPS receivers that support full paperless geocaching.Some basic Garmin GPS's like the Etrex (H) don't have the capability to display anything other than the basic information such as the cache name. Some of the Garmin 60 series can hold some cache information such as hints but not the full description and logs.

Smart phones like the iPhone, Android, Blackberry and Windows 7 all have inexpensive applications that displays all the cache information live if you are connected to the Internet (feature available to basic and premium members) or 'off line' by downloading your pocket queries (only available to premium members).

Personal Digital Assistants (PDA's) also accept the cache information but need to be running a program to view it. PDA's are devices that run the Windows mobile operating system (sometimes called Pocket PC) and Palm devices (running the Palm operating system). At the simplest level you can store the cache information as web pages and use the web browser to view them.

Complete list of Garmin and Magellan GPS receivers showing which do paperless
Paperless caching with a Smart phone, link to the applications on geocaching.com

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What cache information do I get?

With a handheld GPS if you are not a premium member you can only get to see the cache coordinates and name and GC number. Using a third party software application may allow you to transfer more information. If you are a premium member then you can send a single cache to your device or do a Pocket Query of up to 1000 caches. The information you get is everything you see on the cache page; coordinates, name and GC number, description, hints, attributes and recent logs. You can also see whether there are any trackables logged into the cache. Smart phone users see all the information as long as you have an Internet connection. Without it you must download a Pocket Query first to use offline.

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How do I get the caches on my GPS or Phone?

The cache page has links to allow you to download the information in several ways. The LOC Waypoint file only contains the cache name and coordinates. The GPX file contains all the cache information, name, coordinates, description, hint and logs. It also contains any additional waypoint such as clues or parking. The images from the cache page are only included with a Magellan GPS, not Garmin. Clicking the LOC or GPX file button only saves the file to your PC. If you use the Send to GPS button the file is saved directly to your GPS which needs to be connected to the PC. Send to PC or to GPS only saves the details of a single cache that you have open on the screen. If you want multiple caches you need to create a Pocket Query (PQ) which gives you a single GPX file but with full information about all the caches stored in it. A PQ can hold up to 1000 caches. How many caches a GPS receiver can hold various between the different models between 2000 and 12,000 (the Magellan eXplorist can store multiple PQ's so has a theoritical unlimited number).

To use the GPX and Send to GPS (GPX file) options and create Pocket Queries you need to be a premium member.

If you are using a Garmin or Magellan GPS that supports paperless geocaching you simply copy the GPX file directly to the device and it's ready to go. The GPX file can be a single cache from the cache page or a Pocket Query result of up to 1000 caches. With non-paperless GPS that can hold more basic information or a PDA (Windows or Palm) you need a program to open the GPX file and convert it to a format the PDA can read. The official smart phone geocaching applications can download the PQ directly from your geocaching.com account and use it offline.

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Third Party Software

Transferring a PQ to the GPS or phone is straightforward. If you want to process the cache information first, perhaps modifying a PQ to search for specific things then you can use a software application to do this for you, transferring the results to the GPS. If you want to put the PQ into a car sat nav like a TomTom or Pocket PC device then you'll need to convert it first with a suitable program.

The most popular programs for managing GPX files and PQ's are GSAK and Cachemate as they are both inexpensive. There are many others available and people do have their own preferences. The explanations shown in the 'how to' section below will use GSAK and Cachemate but the others work in much the same way.

GSAK
The Geocaching Swiss Army Knife is a free program but has a 'nag' screen if you don't buy it! The current price is $US25. You load the PQ GPX file into GSAK and then convert it to whichever format you want. For example, you can export the file to use with Memory Map (Ordnance Survey digital maps), an HTML file to view in your PDA web browser, a database to use with Cachemate on the PDA or a file to load into a TomTom car sat nav.

Cachmate
Cachemate is a database application that runs on the Windows or Palm PDA and allows you to store all the cache information easily and also edit logs, manage trackables and even upload your logs directly to geocaching.com. Cachemate is currently $US10 to buy. Cachemate also has a GPS utility that lets you 'go to' the cache you select using the PDA GPS receiver.

Other Programs
EasyGPS - a more basic program for handling waypoints and GPX files. Free to use but you don't get maps. They are available on the Expert GPS product which you pay for.

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Show me how to do paperless caching

Here are links to 'How to' papers I've written explaining how to do Pocket Queries and transfer the files to a GPS. There are also guides on using GSAK and Cachemate with Garmin GPS's, PDA's and TomTom satnav. I've also provided links to the phone applications (on the geocaching website). All the papers are in Adobe Acrobat (pdf) format so you will need Adobe Reader to view them.
How to create a Pocket Query and transfer it into a Garmin GPS. Transferring the GPX file directly to the GPS without any other software.
How to create a Pocket Query and transfer it into a Magellan GPS. Transferring the GPX file directly and with Magellan Vantage Point.
How to transfer a Pocket Query to your PC and display it with cache icons in Memory Map on the PC.
How to transfer a Pocket Query (or any cache file) to a TomTom sat nav so caches display as cache icons on the screen (requires GSAK)
Paperless caching with a Smart phone, link to the applications on geocaching.com